5 Must-Have Features of High Quality Webinar Software

Webinar Software

The demand for web conferencing continues to increase due to the benefits it provides. If you also want to try web conferencing, the first thing that you need to have is a high quality webinar software package, including the following 5 must-have features:

  1. Presentation Tools

Seminars require visual presentations like graphs, charts, images, etc. Therefore, the webinar software that you choose should allow the viewing of documents and PowerPoint presentations. Without these presentation tools, your web seminar will be a bit incomplete. (Source: Getresponse)

  1. Document Sharing

The webinar software should have a share feature that allows users to download files directly from their computer (or other device). Some of the commonly shared files include word documents, brochures, agendas, video presentations, etc. There should also be a document sharing security facility which only allows selected participants to download the files. (Source: Omnovia)

  1. VoIP

Voice over Internet Protocol (VoIP) allows attendees to hear the moderator clearly via computer speakers or headphones. According to Adobe Blog, there are 3 options to include VoIP to a webinar: VoIP only, Teleconferencing only and Simulcast. After you have set up the VoIP alternative of choice, have a test run.

  1. A Feature that Improves the Quality of Video and Audio

The webinar software should have a feature that allows users to adjust the quality of the audio and video of the webinar. All attendees must be able to view your slides and hear what you have to say clearly.

  1. Help & Support

Your webinar must have a Help & Support feature that can answer the questions of both the attendees and the moderators. Help & Support can provide solutions for basic troubleshooting such as audio and visual issues. The webinar software should also have a chat feature that allows attendees to communicate with the presenter and vice versa.


A Kontiki Video Solution will afford the most reliable webinar experience. You can enjoy our Kontiki free trial to experience the benefits in full. All enquiries are welcomed and you can talk to one of our representatives by calling 408-215-6400. We look forward to hearing from you!


Things to Consider Before Hosting a Webinar

webinar event

An engaging method of delivering information and promoting a product or service to an audience from different locations, businesses utilise webinar software to host online seminars, even if they have limited knowledge and expertise in technology. Just like any other normal events and seminars, there are important things to consider before hosting a webinar. Here are some of them:

  • Audience

Most webinar software can cater to a specified number of participants at a certain cost. Some companies that provide webinar software charge additional fees for every person that will exceed the specified number of participants. Calculate the number of your audience or participants before using webinar software to avoid additional fees.

  • Duration

The attention span of an audience, if the content of a webinar is too long, can be somewhat limited. Strategically organise your topics, without affecting the impact of the information, in order to keep the interest of your audience. You can divide the content into several portions so that all the necessary topics will be effectively covered. Then, you can allot at least 15 to 30-minute breaks in between sessions.

  • Format

There are several formats of webinar that meet different purposes. Some of the common formats include one-speaker, interview style and interactive. As its name suggests, a one-speaker webinar has a single presenter that talks, explains and answers the queries from the audience. An interview style webinar includes an interviewer that asks the audience a set of questions. An interactive webinar involves participation and interaction from the audience through activities and conversations that are led by instructors. These formats also help to determine the perfect webinar software to use.

  • Audio and Visuals

Webinars use audio and visuals to communicate with the audience. Slide show presentations that contain plain text tend to make the audience uninterested. To avoid this, present slides that contain a quick outline of the webinar. Aside from the topics (with images), the slides may also include some tools that create a more lively webinar experience. Additionally, most webinar software allows the sharing of desktops which display the interaction between websites and programs.

  • Support Team

There are people behind every successful webinar. There are presenter/s, assistants and the facilitator. These three roles can be performed solely by the host. However, it is more efficient to assign the roles to different people, especially during big and complex webinars, so that the responsibilities will be properly accomplished.

  • Webinar Software and Tools

Webinar software and tools offer distinct features that will suit your webinar needs. Kontiki provides webinar software and other communicating tools that will meet the needs and surpass the expectations of every business. If you want to learn more about Kontiki, please contact us on +44 (0) 800 242 5602.

The Difference between Webinar and Webcast

Webinar and webcasting have their own functionality. The primary differences between webinars and webcasts are their audience and purpose. Webinars involve interaction, while webcasts are a one-to-many multi-media broadcast.


A webinar is a collaborative arrangement over the Internet. It is usually designed for a live, on-line interactive meeting for specific audience/s. The data transmission works between the speaker and viewers. Companies mainly use it to train and develop their employees. It is also used for business meetings.

How it works

Webinars are live and time-constrained. For secured webinars, participants may utilise the same password to access the seminar. They are accessible at a specific time and date that is set for the conference. Webinars commonly involve slide shows and may have multiple presenters.


  • Builds up business links
  • Improves company’s product/ service awareness
  • Builds loyalty with existing clients


Web casting



Webcasts use the Internet to disseminate information and are either live or taped. Frequently used to attract new clients, the data transmission works in a speaker to audience way.

How it works

Webcasts are not time-constrained and can be seen at any time. Intended to be shared online and accessible by the public, it is often used in viral advertising because it gives businesses access to a wider audience.


  • No limit on the number of participants
  • Low ownership costs and annual fees
  • Self-service capabilities and easy to use
  • Reliable, high audio and video quality
  • Ideal for lectures, announcements, general sessions and panel discussions
  • Allows company to reach employees in different locations, thus saving time and money


One of the most recommended tools for webcasting is the Kontiki Webcaster. It is an unlimited, self-service enterprise webcasting platform of meetings for 200 or more viewers. It is a part of Kontiki’s Enterprise Video Suite, which includes the following features and benefits:

  • High video and audio quality

Kontiki Webcaster has a high resolution video and high quality sounds. It can also be viewed on a desktop or mobile device, Live or VOD. It has no distracting buffering and no stop-starts that cause network strain or viewer drop-off.

  •  Interactive

It displays live questions and answers, polling and slides in sync for maximum immersion.

  •  Cloud Based Platform

Kontiki Webcaster uses existing network infrastructure to scale rich-media delivery at a lower cost, without sacrificing quality. It has a cloud-based platform with a low annual cost and no hidden fees.

  •  Availability

It reaches 100% of all the employees during the live event and Video on Demand. It is also accessible on smart-phones and tablets.

  •  Seamless Enterprise Integration

Its API enables flexible integration of rich content into portals and management systems.

  •  Built-in Enterprise Content Delivery Network

It produces impeccable webcasts that reach the extended enterprise with Kontiki’s unique delivery technology.

If you are interested in using Kontiki Webcaster, please visit the Kontiki website for more details.