October 1, 2012


Pennsylvania Game Commission using webcasting to expand reach of meetings

A recent meeting of the Pennsylvania Board of Game Commissioners was recorded as it took place and will be placed on the commission’s website as a webcast. The event featured a variety of important board reports and votes. Webcast availability represents an important step forward for the game commission. The site used by the organization lacks the ability to store video and make it available on demand, but the webcast can be hosted for an extended period to support viewing for those who could not attend the actual event.

Scope of the webcasting project
Carl Roe, executive director for the game commission, explained that the organization regularly webcasts its meetings when they take place in Harrisburg, PA. However, the technological setup had prevented the organizations from deploying that capability in other locations. The new webcast release is the first of its nature at a location other than Harrisburg.

“The Game Commission has been conducting live webcasts of the Board’s meetings held in Harrisburg,” said Roe. “However, when the Board goes ‘on the road,’ the ability to webcast the meeting is complicated from a technological standpoint. To provide those who missed the meeting a chance to see it, we will begin broadcasting a nearly three-hour loop of the meeting, which will ensure that anyone interested in viewing the meeting can do so for the next two weeks.”

Approaching webcasting from a business perspective
Government organizations are increasingly turning to webcasting in an effort to increase transparency and making data much more accessible. While businesses do not have the same need to make their operations visible to the public, they can gain substantially by using the technology to improve internal communications. Webcasting, in particular, presents an ideal way to enhance meetings because it offers built-in social functionality that can engage workers in a meaningful way even if they are not attending the meeting in person.

When a business wants to hold an important meeting, but cannot find a time for all parties involved to attend, webcasting can be used to streamline the process. A single host can run the event and present the necessary information, such as reading board reports and other processes. Then social solutions, such as hand-raising systems, voting and comments can enable participants to get meaningfully involved, making it a better event than a teleconference or similar virtual gathering.